Equipment Rental
Equipment rental on Dynamics 365, from contract to invoice.
Know what's available, what's out, what's due for service and what to bill, in Business Central with our Equipment Rental Management extension.
Illustration shows example data.
Challenges we solve for equipment rental
- 01
Double-booked or idle units
Availability lives in a whiteboard or spreadsheet, so units get double-booked while others sit in the yard.
With Dynamics 365: One availability view per unit, updated by contracts, returns and service windows.
- 02
Maintenance clashes with bookings
Units go out when they are due for service, or sit unused waiting for a mechanic.
With Dynamics 365: Service windows block the unit for booking, and maintenance cost is tracked against it.
- 03
Missed or late billing
Extensions, damages and fuel charges are added by hand, and some never get invoiced.
With Dynamics 365: Invoices generated from contract periods and charges, posted straight to the ledger.
- 04
No view of utilization
Nobody can say which equipment classes actually earn their keep.
With Dynamics 365: Revenue, cost and days on rent by unit and class, from the same data you bill from.
Business Central for equipment rental
Usually fits: Rental companies with one or several yards that want contracts, availability, maintenance and invoicing in one system, with our Equipment Rental Management extension.
Rental contracts and availability
With Equipment Rental Management: book units against contracts and see what's available, out or returning.
Maintenance blocked out
Planned service windows keep units off the schedule when they shouldn't be rented.
Billing from contracts
Rental invoices created from contract periods and flowed straight into Business Central sales.
Fleet as fixed assets
Every unit depreciated in the fixed asset register, with dimensions by branch and asset class.
TSL Labs add-ons for Business Central
RecommendedEquipment Rental ManagementRental contracts, availability, maintenance windows and invoicing built into Business Central.
Learn more →
RecommendedXero Bills ConnectorIf branches or acquired companies still use Xero, bring their approved bills into BC.
Learn more →
RecommendedFinancial Planning & AnalysisUtilization and revenue forecasts alongside your budgets.
Learn more →
Fund & Grant ManagementGrant tracking, restricted-fund reporting and donor management built into Business Central.
Learn more →
Procurement & Contract ManagementRequisitions, approvals and supplier contracts in Business Central.
Learn more →
Built on demandBusiness IntegrationsConnectors between Business Central and the other systems you use, built on demand for your environment.
Learn more →
Finance & Operations for equipment rental
Usually fits: Larger rental and equipment businesses with many branches, heavy asset maintenance needs and multiple legal entities.
Asset Management
Maintenance plans, work orders and downtime history for every unit in the fleet.
Fixed assets
Acquisition, depreciation and disposal of rental equipment across legal entities.
Subscription billing
Recurring billing schedules for long-term rentals and service agreements.
Financial dimensions
Revenue and cost by branch, asset class and customer for utilization reporting.
TSL Labs add-ons for Finance & Operations
RecommendedLicense ManagementKeep licences right as yard and office teams grow.
Learn more →
Multisource Exchange Rate ManagementDaily exchange rates imported automatically, with tolerance checks and an audit trail.
Learn more →
Document Email ManagementInvoices, statements and purchase orders emailed singly or in batches, with the exact PDF archived and every attempt tracked.
Learn more →
Built on demandBanking & Treasury AutomationLess manual work in banking and treasury processes in Finance, built on demand for your banks.
Learn more →
Our advisory service compares both against your processes, size and growth plans.
Questions from equipment rental
Business Central or Finance & SCM for equipment rental?
Dynamics 365 Business Central usually fits rental companies with one or several yards that want contracts, availability, maintenance and invoicing in one system, with our Equipment Rental Management extension. Dynamics 365 Finance & SCM usually fits larger rental and equipment businesses with many branches, heavy asset maintenance needs and multiple legal entities. Our advisory service compares both against your processes.
Which TSL Labs extensions are most relevant?
For this sector we usually start with Equipment Rental Management, Xero Bills Connector, Financial Planning & Analysis and License Management. Every extension has its own page with features, documentation and a demo request.
Can you move us from our current system?
Yes. We upgrade from Dynamics GP, NAV and AX and move businesses off spreadsheets or older accounting systems, with a data migration plan agreed before cutover. See GP, NAV and AX upgrades.
How long does an implementation take?
A standard Business Central implementation typically goes live in 6–10 weeks, and Finance & SCM typically takes 13–17 weeks. We confirm scope and timeline before any configuration starts.
Talk to a consultant who knows equipment rental
Book 30 minutes, or send a short note about how you work today. We will tell you honestly whether Business Central or Finance & SCM fits, and which TSL Labs extensions are relevant.
We work with rental businesses in Alberta, Saskatchewan and the United States.
Public Sector
Utilities
ETO / Projects
Distribution
Manufacturing
FMCG
Field Service
Nursing Homes & Senior Care
Steel Fabrication
Construction & Projects
Nonprofits & Fund Management
Multi-Location BusinessesTalk to us about Dynamics 365 for equipment rental
We'll help you choose between Business Central and Finance & Operations, and show how it fits the way you work.